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Setup Outlook 2010 for Google Apps via POP


Setup Outlook 2010 for Google Apps via POP

In this tutorial we are going to cover the full setup process on how to Sync a Google Apps account with Outlook 2010. Before we begin the setup with Outlook 2010, we first need to make sure that POP is enabled inside your Google Apps account.

In almost all cases, you can get to your login screen for Google Apps by typing in Once you have logged into your account, you either click settings in the top right-hand corner or you left click the sprocket in the top right-hand corner and click “Mail Settings” to access the settings section.

From the settings menu, you will want to click “Forwarding and POP/IMAP.” This will bring up your options for enabling or disabling POP/IMAP. Please be sure that POP is enabled or Outlook 2010 will not be able to establish a connection with the Google servers. If POP wasn’t enabled already and you had to enable it, please be sure to hit “Save Changes” so the settings apply.

1. Open Outlook.
2. Click the File in the navigation bar, and click Add Account

3. Fill in all necessary fields to include the following information:

Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
Email Address: Enter your full Gmail email address ( Google Apps users, enter your full address in the format
Password: Enter your email password.

Check Manually configure server settings or additional server types: Leave this option unchecked if you want to automatically configure Outlook 2007. Click Next.

4. For configuring Outlook 2010 manually, select Internet E-mail and click Next.

5. Verify your User Information, and enter the following additional information:

Server Information

Account Type: POP3

Incoming mail server: (Google Apps users, enter the server names provided, don’t add your domain name in these steps)

Outgoing mail server (SMTP):

Logon Information

User Name: Enter your Gmail username (including Google Apps users, enter your full address in the format

Password: Enter your email password.

Require logon using Secure Password Authentication (SPA): Leave this option unchecked.

6. Account Settings Click the More Settings… button, and select the Outgoing Server tab.
7. Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.

8. Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (POP3). Enter 995 in the ‘Incoming Server’ box.
9. In the Outgoing server (SMTP) box, enter 587, and select TLS from the drop-down menu next to Use the following type of encrypted connection:

10. Click OK.
11. Click Test Account Settings… After receiving ‘Congratulations! All tests completed successfully’, click Close.
12. Click Next, and then click Finish.

Congratulations! You’re done configuring your client to send and retrieve Gmail messages.

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